PEWEE VALLEY JUNIOR ACADEMY HANDBOOK
Pewee Valley Junior Academy
103 LaGrange Rd
Pewee Valley, KY 40056
Phone (502) 241-4354
Fax: (502) 241-4354
Attendance: Monday –Thursday 8:30am to 3:30pm Friday 8:30am to 2:30 pm
Principal / Teacher
Emily Garrett (615) 428-7103
Pre K – K Teacher
Pewee Valley SDA Church 502- 241-0205
Pastor John Johnston
School Board Chairman:
Earl Powell 502-541-7489
Wilma Case 615-308-7361
Home & School Leaders:
Johnathon George 865-300-0493
PHILOSOPHY AND GOALS
PHILOSOPHY AND PURPOSE
Pewee Valley Junior Academy is a member of a worldwide system of Seventh-day Adventist schools. The system includes all levels of education from kindergarten through university. Pewee Valley Junior Academy is a private school, recognized as a state certified entity by the Kentucky Department of Education.
The school exists to provide an opportunity for the Christian education of the children and youth of the Seventh-day Adventist Church. Others, who are in harmony with its Christian principles and standards, may also be admitted.
The purpose of the school is to provide, in cooperation with the home and the church, a balanced program of education for the development of the physical, the intellectual, and the spiritual capabilities of each student. Christian education is Bible based and Christ centered. The conversion experience is recognized as the true foundation upon which character development, citizenship, and all other learning is to take place.
The school accepts as valid the Bible account of God's creation of man in His own image, man's fall through transgression, and his redemption through Jesus Christ. It is the purpose of Christian education to cooperate with Divine agencies in the restoration of God's image in man and in the achievement of His worthiest aims both here and in the hereafter.
Believing that all true knowledge resides in God as its ultimate source, the school strives to meet the following objectives:
1. To direct students to God's revelations which form the basis of all knowledge and wisdom.
2. To provide an educational program which challenges students to educational excellence within the parameters of the interests, needs, and abilities of each individual.
3. To encourage students to become intellectually curious.
4. To provide learning experiences based on the use of materials and methods of instruction which reflect Seventh-day Adventist values.
5. To provide opportunities for students to develop aesthetic values and talents.
6. To encourage students to make decisions based on moral and ethical values as well as on accumulated facts.
7. To enable students to develop critical thinking skills.
8. To assist students in acquiring the basic skills of reading, mathematics, and communication.
Believing that health is a treasure which should be preserved through education and that each student should be encouraged to realize his highest potential consistent with sound mental and physical health, the school strives to:
1. Encourage students to develop habits of healthful living, to abstain from all things harmful to health, and to use in moderation that which is good.
2. Develop a respect for the dignity of labor and pride in a job well done.
3. Help students develop discrimination in the use of leisure time.
Recognizing that experiences must be provided to help the student meet such demands as sound social adjustment and home membership, the school strives to:
1.Encourage the acceptance of social standards as Biblically taught.
2. Form habits of courtesy and graciousness.
3. Encourage each student to assume a growing responsibility for unselfish service to mankind and to identify themselves with the Seventh-day Adventist Church and with other organizations in society which emphasize service as an ideal.
4. Provide opportunities for social growth within the context of the moral and ethical standards of the Seventh-day Adventist Church.
5. Assist students in developing an understanding of and appreciation for the worth of all people.
6. Recognize civil government as divinely ordained and to support it insofar as conscience will permit.
7. Demonstrate the Christian principles of brotherly love through community action and projects.
Recognizing that religious convictions constitute one of the dominant forces in one’s life and that the most satisfying life is one of service to one's fellowman the school strives to:
1. Assist students in gaining a growing knowledge of God as the Creator and Sustainer of life.
2. Provide an environment that is conducive to the development of Christian character.
3. Develop an appreciation of understanding the Bible as the written Word of God, the only infallible rule of faith and practice for the Christian.
4. Help students develop a personal religious life of faith, prayer, worship and service to others.
5. Encourage students to recognize and acknowledge God's ownership of human resources.
6. Challenge students to develop a personal sense of mission: for giving the gospel message to the entire world in preparation for the return of Jesus Christ.
The Seventh-day Adventist Church in all of its church-operated schools admits students of any race to all the rights, privileges, programs, and activities generally accorded or made available to students at its schools. It makes no discrimination on the basis of race in consideration for admission, scholarship or loan programs, and extracurricular activities.
All students who present themselves for admission to Pewee Valley Jr. Academy pledge to observe willingly all its regulations, to uphold the Christian principles upon which the school is operated and to do their best at the duties assigned to them. It is also understood that should they break their pledge, by acting or saying things in a non-Christian manner, they forfeit their right to attend Pewee Valley Jr. Academy. If they are retained at the school, it is at the discretion of the faculty and school board.
Kindergarten students must be at least five years of age by August 15 and first graders must be 6 by August 15 before being enrolled in school. This is in accordance with the Southern Union Conference of S.D.A. Department of Education policy and state law. However, we prefer that the first grader has already reached his/her seventh birthday by the time school begins. Exceptions are made-on the basis of testing results which are satisfactory to the first grade teacher and the school administration.
Both the faculty and school board will review for approval all applications for admission to the school. All new students will automatically have a month probationary period. No overnight trips will be allowed during any probationary period.
1. Application Form – Must be filled out completely and signed by both parent and student.
2. Medical Records –
a. Physical Exam: It is required that students initially entering the Southern Union Educational system must have a physical exam within the last six months before entering school. Those students entering Pewee Valley Jr. Academy from outside the Southern Union or the public school system will need a certificate showing a physical exam within the past six months. Forms will be provided by your physician.
b. Immunization Forms: The State of Kentucky requires a certificate of immunization for ALL students. All students will need a certificate showing proof of all required immunizations including the second dose of MMR. Students entering kindergarten must show proof of having completed the hepatitis B vaccination series. You may obtain a certificate from your physician’s office. NO STUDENT IS ALLOWED TO BEGIN SCHOOL UNITL THIS CERTIFICATE IS COMPLETE.
3. Social Security Card – The school must have a copy of the student’s social security card for their files.
4. Birth Certificate – A copy of the state-issued birth certificate (not the copy the mother receives upon the birth of the child or the hospital issued certificate) must be on file.
5. Transcripts – New students must present a copy of their transcripts.
6. Financial Agreement Form – Must be filled out for each student enrolling in school.
7. Recommendations – New students who are not enrolled at Pewee Valley Jr. Academy the last quarter of the previous school year are required to submit three references: Most recent principal, teacher, and pastor, or anyone who knows the student well.
8. Other Forms – These forms must be filled out before entrance: Consent to Treat Form, Handbook Agreement Form, Photo Release Form, and Acceptable Use Policy Form.
1. All students are required to pay a registration fee equal to one month’s tuition which is nonrefundable, and a $300.00 book fee at the time of registration. Tuition will be due by the first day of school and by the 14th of each month September through May.
2. Students whose tuition becomes delinquent for a period of 20 days will receive a letter stating that their parent/guardian must make written arrangements with the school’s finance committee, and those arrangements must be approved and implemented. If the account becomes 30 days delinquent, the parent/guardian will be expected to remove their students/s until arrangements or payment is made.
3. Students who are unable to pay full tuition may apply for assistance from their respective churches at the beginning of each semester. Students who experience unexpected financial problems during the course of the semester may also appeal to their respective churches or school board.
4. The first month’s tuition, registration fee, book fee and any outstanding balances will be due at the time of enrollment. Students may not enter school until all required fees are paid or satisfactory arrangements have been made and approved by the school board.
5. All moneys received by the school will be deposited in the school account. Receipts will be issued for any cash received.
6. Students must be current on all school accounts before re-admission, or before records or diplomas are released to other schools.
7. A 5% discount will be given on accounts paid in full for the entire school year by August 15.
8. There will be a $10.00 per month discount for the second child in a family. The third and fourth child in the family will pay half tuition. Any children after the fourth child will be free. However, all children are expected to pay the full registration fee and book fee as those cover expenses not paid for by tuition. Proof of income maybe required.
9. Recruitment Incentive: A recruitment incentive of $100.00 will be credited to the school account of the student/family who recruits a non-constituent or non- SDA rate student, This incentive will be credited the month following three months of attendance in the same school year and full payment of account of the recruited student has occurred. KY-TN SDA Conference pastors and teachers are not eligible for this incentive credit.
10. Finance Committee Courtesy: The Finance Committee may grant to one family each year a partial scholarship based on need. The partial scholarship will be credited to the account after all other commitments have been received.
11. Final exams or grades will not be given until a student’s account is current.
12. Library books unreturned by the last Friday of school will result in a book fee that will be charged to the student’s account and must be paid before final exams or grades will be given.
13. The monthly school tuition rates are as follows:
Registration Fee (Non Refundable) same as corresponding monthly tuition rate.
Book Fee………….…………………………………………………… ..$300.00
School Treasurer –Wilma Case 615-308-7361
The philosophy and objectives of Seventh-day Adventist education are reflected at all levels of instruction and learning. They include an awareness of principles of human growth and development as well as the process of encouraging, guiding, and sustaining the learner as he/she seeks to understand himself/herself and to relate to fellow human beings and to the Creator.
Bible, reading, science, spelling, handwriting, mathematics, language arts, social studies, fine arts, music, community service and physical education.
Bible for the first four grades consists of stories taken from the Bible. In grades five through eight, the students study the life of Christ, other prophets and disciples, the history of the Christian church, and principles of Christian living.
Reading and Science classes use textbooks and workbooks that are Bible-based and all textbooks are in compliance with state and Southern Union policies.
Each year that goes by, your student(s) may be given larger assignments to complete. It is expected that holidays and weekends will be free of planned homework. Some students may plan and complete all assignments at school. Some will need to take all of that day’s assignments home because they have not completed any lessons at school that day.
Music is an integral part of Pewee Valley Jr. Academy’s program. For this reason, all students will be enrolled in the music program. Attendance is expected by all students at public performances. Performance dates will be given well in advance. All students will need to dress as asked for performances. See the music director for details.
POLICIES AND GENERAL INFORMATION
There is no after school care provided by Pewee Valley Junior Academy. There are often times parents that are willing to watch other children for a fee. Check with Mrs. Garrett for options if childcare is needed. All financial arrangements, as well as amount of time, are private arrangements and are made directly with the watching parent.
Each year the Kentucky Tennessee Conference of Seventh-day Adventists seeks to keep our schools in compliance with Environmental Protection Agency Final Rule 40 CFR Part 763 Subpart E. These rules include inspections every three years and surveillance at six-month intervals to monitor and record the integrity of any material containing asbestos. PVJA no longer has any asbestos containing materials. These materials have been removed in accordance with prevailing laws.
Prompt and regular attendance is essential in order to derive maximum benefit from the instructional program and to develop habits of punctuality, self-discipline, and responsibility. There is a direct relationship between poor school attendance and academic failure.
The school day begins at 8:30 a.m. and ends at 3:30p.m. Monday – Thursday and at 2:30 p.m. on Friday. Loitering or playing on the school property either before or after school is not permitted. Parents should see that their children are picked up or that they leave immediately at the close of school. If not, after-care arrangements need to be made.
Parents should call the school early, before 8:00 a.m., each and every day the student is absent, giving the reason for the student missing school. A message may be left on the answering machine if no one is able to receive the call. All students who have been absent, and whose parents have not contacted the school, must bring a written statement signed by a parent or guardian stating the reason for the absence. It shall then be the responsibility of the classroom teacher to determine whether such absence is excused or unexcused.
A student may be considered tardy when not seated and prepared for instruction when the school day begins.
Students are not permitted to leave the premises during school hours without special permission from the principal and guardian.
State law requires regular school attendance, and truancy will be reported. Students whose absences equal or exceed 27 school days shall be suspended until the school board meets with parents and considers appropriate disciplinary action, which may result in expulsion from the school. Students who miss 27 school days may be failed. Students who are tardy more than seven times will be subject to disciplinary action. Students who are chronically tardy may be kept in at recess each day for the number of minutes they were tardy.
Unavoidable Absences: School attendance may be excused for temporary absence resulting from personal illness, sickness or death in the family, quarantine, weather and road conditions making traveling dangerous, unavoidable medical and dental appointments, classes missed due to school sponsored activities, or other unusual causes acceptable to the classroom teacher. Students will have a day and a half per day they were absent to make up work with an unavoidable absence. The day and a half will begin the day they return to school.
Avoidable but Justifiable Absences: (Prior approval required) Absences may be excused for causes that might be justified, but which involve a decision on the part of the pupil and the pupil’s parents that he/she will miss school. For such absences the pupil will be required to make up class work missed. The parent or guardian must arrange for a conference with the classroom teacher PRIOR to such absence. The conference may be by telephone, if mutually acceptable to the classroom teacher and parents.
A student may be excused for a temporary absence resulting from any cause acceptable to the classroom teacher.
A student is not counted absent if the student commences classes or returns to school on the same day of a health care appointment, if documentation is provided from the health care professional.
An absence is unexcused when a student misses school for reasons not approved by the
teacher, such as:
suspension, unless assignments are satisfactorily completed;
leaving school without official approval;
barber shop or beauty shop appointments;
trips not approved in advance; or
other reasons determined by the school administration to be unacceptable.
When a student’s absence for personal illness exceeds three consecutive days, the student shall present a statement from a physician or health clinic verifying the illness or other condition that requires the student’s extended absence from school. If the student has established a questionable pattern of absences, the classroom teacher may also require a physician’s or clinic’s statement of illness after a single day’s absence as a condition of classifying the absence as one for which there are extenuating circumstances.
Tardiness: After the seventh tardiness, parent and student will meet with the principal to discuss the problem and make a contract designed to alleviate the problem. Three steps will be given to overcome the problem and will be signed by both parent and student. After the fourteenth tardiness, parent and student will be asked to come before the board.
It is critically important for students to be on time and attend as much class as possible. It is for the primary benefit of the child. When a student comes to class late or misses large amounts of school, it is detrimental to both their schooling and personal future. Studies have shown that students who miss the most school are typically the ones that do the poorest.
Child abuse is a criminal offense and will be dealt with as such. If any child is suspected of being abused, it is the teacher’s/principal’s obligation to report his/her suspicion to the local Child Protection Services Division.
Pewee Valley Jr. Academy administration, staff, students, parents, and board members wish to provide an opportunity for individuals to seek assistance in a safe, non-threatening and confidential setting. However, under certain circumstances, the school is required by law to report information without consent. They are:
When a student is engaged in or threatens to engage in activity that may maim or kill. (Including themselves).
When a student is engaged in or threatens to engage in a criminal act.
When there is a reasonable suspicion of child abuse.
Drug Testing: Pewee Valley Jr. Academy reserves the right to ask any student who is suspected of drug or alcohol use to submit to a blood, urine, or other test appropriate to the substance suspected. Specimens for such tests will be collected by professionals trained in appropriate procedures. Testing will be through a certified lab only. The cost of such testing will be borne by Pewee Valley Jr. Academy if the test is negative. If the test is positive, the parent is responsible for expenses incurred in collecting and testing.
Please contact the school immediately if there is a phone number or address change. This is imperative for emergencies. We need to be able to contact you at all times.
The Administration and Staff believe the school should have regulations and they should be enforced fairly. The objective is to teach students to become self-disciplined through taking the logical consequences for their actions. In keeping with the school's philosophies and objectives, reverence for God and his Word, is expected of all students. It is the school's purpose to instill in each student the desire for a high spiritual and moral life. Students should understand that school rules have been established for their protection, and that they are to abide by them. If an infraction occurs, the parents will be notified.
Level One Regulations: If a rule is broken, the teacher will speak with a student about the rule and the disobedience. If the teacher believes the child will respond to a spoken correction, the teacher will not notify the office or the parent, but if the teacher believes the warning needs to be recorded, the student will be required to prepare a description of what happened. The teacher will sign the form and send it to the office. Parents are then notified by the teacher and a copy of the misbehavior form is sent to the office.
Examples include: fooling around, being late, loitering, littering, boisterous behavior, running in the halls and associated areas, chewing gum, non-completion of a non-disciplinary assignment, eating at inappropriate times, and selling without permission.
Level Two Regulations: Level Two Regulations are intermediate rules that require a written record of the offense. The student may then be sent to the office for conference with the principal. During that conference the principal will attempt to resolve the rule violation in one of three ways:
2. Require written contract with the student
3. Written reports
Each time a student breaks a Level Two regulation, a copy of the behavior description is sent to the parents by the office, a copy is placed in the student's file, and a call is made to the parents.
Examples include: roughhousing, small vandalism, inappropriate language, forging signatures, disrespect, lying, disrupting class, cheating, skipping class, bullying others, aiding and abetting, skipping detention periods, inappropriate use of school or private property, unauthorized printed materials, and being tardy 7 or more times in a 9 week period.
Level Three Regulations: Level Three Regulations describe rules which the school feels are very important. Infractions of these regulations require the student to be sent to the office for a conference with the principal, and the problem will be resolved in one of three ways:
1. One to three day suspension, probation, and conference with parents and student prior to returning to school.
2. As in number one with the student referred to a professional guidance person.
3. Student referred to the school board with the administration's recommendation that the student be expelled.
Students on probation will need principal/teacher approval for off campus activities. Students on disciplinary probation are not allowed to go on any overnight trips.
Examples include: theft, possession of drugs, alcohol, tobacco, etc., fighting or assault, vandalism, outlawed materials, insubordination, abusive language or gestures, unsafe behavior, possession of weapons, and the fourth dress code infraction.
NOTE: Under conference Small School Policy, the head teacher of the school is not empowered with the right to make decisions regarding expulsion; therefore, the school board permits the head teacher to set a certain amount of time for suspension of a student who is in violation of school policy. The suspension may be in-house or may be at home and will not exceed three days. During these three days, the school board must meet to decide appropriate disciplinary action. The head teacher’s suspension will be considered when making final disciplinary decisions. All final disciplinary actions may only be decided upon by the school board
The school board understands that not every incident that may occur during the school year can be covered in a handbook; therefore, the school board reserves the right to categorize incidents not covered under stated handbook policy based on each individual situation.
Both young men and women are expected to follow the Christian principles of modesty, healthfulness, simplicity, appropriateness, and good taste in selecting what to wear. All clothing should be clean and in good repair.
Students should present a well-groomed appearance. The length of boys' hair should not be lower than the top of the collar of a standard dress shirt.
Uniform Policy: Boys: Trousers Navy / Khaki/ Black
Shorts: Navy / Khaki (1st and 4th Quarter)
Belt: Black /Brown Shirt: Any solid color polo shirt
Girls: Trousers Navy / Khaki/ Black
Shorts: Navy / Khaki (1st and 4th Quarter)
Belt: Black / Brown
Shirt: Any solid color polo shirt
Winter Wear: Sweater: Crew / V neck (button-up or pullover)
Navy, Lt Blue, Red, White
Sweatshirt: Crew / V-Neck
Navy, Lt Blue, Red, White
Shorts must be no shorter than 2 inches above the knee. They may only be worn in the 1st and 4th quarters.
A belt must be worn if there are belt loops on the shorts, capris, or pants.
Shoes should be worn at all times, and those that require laces are to be laced up and tied. Basic athletic logos are permitted. Students should avoid wearing shoes that contain characters/figures. All sandals must have a strap on the back of the foot so that the foot does not slip out. Flip-Flops should not be worn to school.
Tennis shoes are required for P.E. or recess activities. Failure to have these types of shoes for P.E. will result in alternate P.E.
During the winter months, students must be prepared for weather. Proper attire involves a functioning coat, gloves, hat, footwear, etc. If students are not prepared, they will have alternate recess.
The use of any makeup that detracts from the natural appearance is not acceptable. Jewelry, including rings, earrings, bracelets, elastic wrist bands, chokers, etc., will need to be removed before entering school or coming to school functions. Finger nail polish can only be worn if it is clear or natural in color. Any other colors need to be removed before coming to school.
DRESS CODE VIOLATION DISCIPLINE
If a question arises regarding appropriate dress, the teachers will confer and arrive at a decision. If it is determined that a violation has occurred, the following steps will be taken:
Verbal warning to student.
Meet with parent and student to write a contract of correction.
Fourth infraction will be considered a level three offense.
Electronic devices are not permitted in school unless pre-arranged with the classroom teacher. If these devices are brought to school they will be confiscated.
Cell phones are permitted if they are turned off and kept in the student locker. Inappropriate use can result in the student losing the phone.
FIELD TRIP CHAPERONE’S GUIDE
Chaperones play an important part in our field trips. Your purpose is to ensure an enjoyable and safe visit for our students. The following guidelines will assist you during the trip:
Dress comfortably according to the trip leader’s guidelines and be prepared for changing weather. Comfortable appropriate walking shoes are a must. If you need a handbook, they are available in the office.
Chaperones must stay with their groups as they are an active participant in the field trip. Students will look to you for questions and support.
If you are asked to chaperone and have small children that will attend, you are responsible for the admission fee for them if there is one.
Encourage students to be respectful to the persons presenting the field trip experience as well as the other students and chaperoning adults. If there are other persons in the place being visited, respect should be shown to them as well. Please prevent students from touching exhibits or bringing food and drink, including candy and gum into buildings, except when appropriate for lunch. We must remember that we are not only a school representative, but also a Christian example.
Make an extra effort to keep your group together. Students must follow the presenter’s guidance to ensure a safe and enjoyable trip.
Thank you for volunteering your time to assist with our students’ field trips.
FIELD TRIP POLICY
These are the guidelines for field trips at PVJA:
Parents can chaperone a field trip by invitation of the teacher only.
If parents do not want their student to attend the field trip, the student must make up work assigned.
Being a chaperone is being a help to the teacher.
If going as a driver and are driving students other than your own, parents must submit a copy of their auto insurance showing a 100,000 to 300,000 liability.
All parents who will be driving or guiding students other than their own must have a background check.
For overnight field trips, forms must be submitted by the date specified on the form in order for the child to attend. Students must also have all work current, meaning no missing assignments.
HARASSMENT AND BULLYING POLICY
Pewee Valley Jr. Academy encourages respect for the individual. Words, looks, or actions that devalue another person are detrimental to achieving the mission of the school.
Students have the right to feel safe from demeaning and degrading treatment which is or is deemed to be hazing or initiation. Involvement in such conduction is unacceptable and will be subject to the Pewee Valley Discipline Policy
General Harassment or Bullying
Harassment, bullying, intimidating or offensive conduct will be subject to discipline up to and including suspension or expulsion. Harassing, intimidating or offensive conduct includes, but is not limited to: jokes, gestures, demeaning comments, name calling, drawings, pictures, writings, or offensive conduct. Students who have experienced harassment should tell the offender if possible and report the incident to a teacher or principal as soon as possible. The incident(s) will be investigated and the administration will review the results of the investigation with the victim and offender separately and explain the corrective action that has been taken and will encourage the victim to report any further events. Pewee Valley Jr. Academy prohibits retaliation against those who report incidents of harassment.
No individual should ever be placed in a position of embarrassment, harassed because of gender, or subjected to sexually harassing behavior. Sexual harassment of any student by another student or any employee, or other person under the supervision of Pewee Valley Jr. Academy is unlawful and prohibited. Sexual harassment involves such conduct that has the purpose or effect of unreasonably interfering with an individual’s work or academic performance or creates an intimidating, hostile, or offensive environment. Improper conduct includes, but is not limited to: unwelcome or offensive sexual oriented comments ( e.g. kidding, teasing, joking, degrading, or offensive sexual comments), requests or pressure for sexual activity, unnecessary or inappropriate touching of a sexual or abusive nature (e.g. patting, pinching, repeated brushing against another person’s body..), displays of sexually suggestive pictures, drawings, or objects; suggestions, threats, or demands for sexual favors; or making submission to sexual conduct a condition of academic status, progress, services, benefits, honors, or activities.
Complaints of Harassment or Offensive Conduct
Those who believe that they have been harassed should immediately take the following steps:
Make it clear that such conduct is offensive and should be stopped immediately.
Report the incident to a teacher or the principal as soon as possible.
Keep the complaint in confidence except for correction and prevention.
All complaints of harassment will be taken seriously and investigated promptly. If necessary, immediate actions shall be taken to protect the safety of students. Instances of child abuse shall be reported to the proper authorities in accordance with state laws.
Administration will review the results of the investigation with the victim and offender separately and explain the corrective action that has been taken. The investigation and response should be age appropriate. The victim will be encouraged to report any further events.
The administration will prepare the investigation report to document the incident, conclusions, and appropriate disciplinary actions, if any.
Pewee Valley Jr. Academy will not tolerate retaliation against those reporting harassment or offensive conduct. Anyone who believes they have been subjected to retaliation should report the incident to the administration.
HOME & SCHOOL ASSOCIATION
Similar to the PTA in the public school system, the Home & School Association is maintained by parents and teachers. Several meetings and activities are planned during the school year. This organization is to be one of the school’s assets. Your participation and support is encouraged to:
Unify activities of the home and school
Assist with school activities for each classroom
Give leadership to fund-raising activities that provide special equipment or services for the school
Provide a forum for discussion of issues relating to your child’s education
Please contact your Home & School Association leaders to inquire how you can support the school program.
HOURS OF OPERATION
The school hours are 8:00 am to 3:00 pm Monday through Thursday. On Friday the school day goes from 8:00 am to 2:00 pm. If we have a delayed start, the school day will start at 10:00 am. It is extremely important for your child to be present during these hours all 180 days of the school year.
No employee shall administer any medication to a student unless the school has received a written request to administer medication from the parent, legal guardian, or other person having legal care of the student. No prescription medicine shall be administered to a student unless, when administering the medicine, the medication appears to be in the original container and is properly labeled in English. No medicine shall be administered without the proper form filled out by the parent and doctor explaining the medicine. Students should not bring over-the-counter medicines to school. Examples include: Ibuprofen, Tylenol, Claritin, cough syrup, etc.
Parental involvement is important for parents, students, and teachers. Good communication is vital for everyone. When voicing concerns, parents must follow procedure as outlined in the Southern Union School Board Handbook:
Step 1: Request a conference with the teacher.
Step 2: Request a conference with the teacher and principal.
Step 3: Request a meeting with the school board chairman.
Step 4: Request an appointment before the school board.
The School Board is the administrative body, which is given the charge to administer the school in accordance with the Kentucky-Tennessee Education Handbook and the School Constitution. The Board members are elected by the Constituent church according to policies governing elections of officers. The board administration consists of a Chair, Secretary (The Principal), Treasurer and Pastor. The membership of the board also includes members at large and the Home and School Leader.
The Board meets at least once a month on the third Monday of the month and its meetings are considered open meetings where any Parent or Constituent may visit. Visitors may offer input or ask questions to the topic under discussion only when the Chair recognizes them. During times when the Chair calls the Executive Session into session, only School Board members may be present to discuss topics of extreme confidentiality. The Board follows the Roberts’ Rules of Order for its meetings. If a visitor wishes to address a particular topic at a meeting, they are required to discuss their request a week prior to the meeting with the Chair to evaluate the nature of the item to be placed on the agenda.
Parents are expected to provide an adequate, wholesome lunch for their children. It is requested that lunches not contain caffeinated beverages. Students may have meat in their lunches as long as it follows the clean meats mentioned in the Bible, found in Leviticus 11. Items such as pork or sea food items are to be left at home. Hot lunch is provided several days of the week and will always be vegetarian. Please make sure that your child has money to pay for it when they come to school in the morning.
SNOW CONDITIONS AND EMERGENCIES
Occasionally weather conditions or other emergencies will arise that will result in the closing of school. These announcements can be found on WHAS 11, WAVE 3, and FOX 41. Please check the school closings multiple times, in case a two hour delay changes to a full day closure.
STUDENT ASSISTANCE AND INTERVENTION PROGRAM
Pewee Valley Jr. Academy distains influences that are detrimental to the success and health of its students. The home, community and the school can be very effective in a cooperative effort when facing problems involving the use and abuse of alcohol, tobacco, and other drugs (ATOD). The purpose of the intervention policy is to assist students, faculty and parents in working toward the creation of a safe, positive drug free environment. In order to provide maximum learning opportunities, the school will offer drug prevention education, referral to professional assistance and support to students who are experiencing ATOD related problems.
No student shall possess, use, consume, sell or give away any tobacco, alcohol or other illegal drugs (including those represented to be such), in any form or in any amount. When a student is known to use, consume, sell or give away any ATOD and/or exhibits behavior that increases concern for his/her welfare, he/she may be referred for a professional evaluation. If, in the judgment of the administration or school board it is in the best interest for s student to receive an evaluation, the following expectations will apply:
The parent will be contacted.
The student, with parental participation, will follow though with the evaluation.
The student will follow through with the recommendations detailed in the evaluation report.
Confidentiality will be observed on a need to know basis.
Failure to follow through with the evaluation may result in dismissal.
Any student found using, in possession of, or under the influence of ATOD will be subject to the following:
Administration will evaluate the appropriate intervention for the student.
A parent will be contacted by the school.
Law enforcement will be notified if required by law.
If a student is asked to have an evaluation, a Release of Information shall be signed by the student and parent with follow-up report forwarded to the administration. It is essential that the school be provided with necessary information so that appropriate assistance can be given to the student.
Fees for any assessment, evaluation, and/or treatment are the responsibility of the student and parents.
The recommendation(s) detailed in the evaluation report will be supported by the school and followed by the student.
The following student conduct shall constitute immediate suspension or dismissal regardless of time or location:
Engaging in selling or distributing ATOD or inhalants.
Promoting the use, sale, or distribution of ATOD or inhalants.
STUDENT ACCIDENT INSURANCE
The school carries an accident insurance policy which covers medical payments for school accidents which are not covered by the family’s medical insurance. The policy is in effect when the student starts school.
Teachers can only allow pick up by those specified by the parent or legal guardian. Any changes must be in writing. For example if your child is going over to a friend’s house the classroom teacher must receive a note in writing stating that your child has permission to go with their friend’s parent.
The school telephone is a business phone and should not be used for unnecessary personal calls. Calls should not be placed to the school during school hours except in cases of emergency. Teachers are available to speak to parents 30 minutes before and 30 minutes after school hours. Students will not be allowed to use the phone except in emergency situations as defined by the teacher.
To minimize interference with the school schedule and classroom instruction when in session, visits to school by parents are to be made in accordance with the following procedures:
Except in the case of emergencies, parents are expected to arrange appointments for conferences prior to the visit.
Parents are not to come to the school during school hours to see students or personnel for personal reasons unless approved by the principal.
Plays or special classroom programs are presented at various times during the school year. Parents are cordially invited to attend.
Occasionally, parents will want to have lunch with the student. These visits do not present a problem, and parents are welcome.
No child is allowed to visit the school unless accompanied by a parent.
Sometimes an emergency occurs when it is necessary for a parent to request that a child leave the campus within school hours. The parent must come to the specific child’s classroom. Arrangements will then be made for the student to leave. This is for the protection of the child.
Student visitors must be of elementary school age and receive permission from the teacher the day before the visit.
If an item needs to be left for a student during the school day, please leave it at the front door with the teacher.
All parents are expected to volunteer in some capacity during the school year. This aids in fostering a closer relationship between the school, church, parents and students. The assistance of volunteers allows us to maintain the costs of operating the school at an affordable level. The Home and School Association is designated as the agency to provide leadership in this important area.
All volunteers must complete a background check.
All volunteers must fill out conference required paperwork before volunteering starts.
The school appreciates as many volunteers as possible.
It is an offense to have in your possession or use, a dangerous instrument or weapon on school property, en route to or from school, at any school function, activity on or off campus. The weapon will be confiscated and further actions may include:
Meeting with the school board
Notification of the authorities
Notification of parents
Possible dismissal from Pewee Valley Jr. Academy
Examples include, but are not limited to: handguns, rifles, bows, sling shots, throwing weaponry, and knives of any kind or size.
In order for a full withdrawal to take place, the following conditions need to be met:
The conference withdrawal form needs to be filled out.
Tuition for the final month will be pro-rated and must be paid before records will be released. The book fee is not refundable. The registration fee can be pro-rated under extenuating circumstances.